Job Opportunity - Office Administrator

THE ROLE

The role requires the ability to work independently and multi-task a variety of assignments in a fast-paced environment.

Working as part of the Fairborne team, the successful candidate will be the first point of contact of the company and will perform a variety of administrative tasks to support internal department teams. Reporting to Vice President and Director of Finance, primary responsibilities include:

Office Administration

-   Respond in a professional manner to all phone calls, inquiries, general emails and correspondences
-   Coordinate mail and courier services as needed
-   Office organization and management – manage boardroom and staff schedules, office inventory and
    supplies, equipment storage and file archiving
-   Prepare communication - letters, memos, and transmittals as required
-   Assist with organizing travel arrangements for staff
-   Coordinate and plan office events, property and product tours, charity participation, educational retreat
-   Review and process invoices for corporate spending
-   Other duties as required

Internal Department Support 

-   Assist accounting with AP and AR
-   Reconcile monthly bank statement
-   GST filing
-   Monitor accounting email and correspondences
-   Annual report filing
-   Assist with project presentations, reporting and research
-   Outsource specific project needs

QUALIFICATION AND SKILLS

-   Minimum 2 years’ experience in an administrative position
-   Friendly positive attitude
-   Dynamic team player
-   Proficient with Microsoft Office
-   Strong planning and organizational skills with attention to detail
-   Excellent written and verbal communication skills
-   Takes initiatives and ownership of responsibilities
-   Positive and proactive approach to problem solving and seek alternative solutions
-   Ability to multi-task and prioritize work efficiently
-   Sage experience is an asset

TO APPLY

We look for highly motivated and driven individuals with a passion for developing communities. If you are seeking an opportunity in the new home industry, we would love to hear from you. Please forward your resume along with a cover letter stating salary expectations to careers@fairborne.com. We thank all applicants for their interest but only those selected for interviews will be contacted.